Stake Conference is coming up in our area and I make it a priority to make sure that all of our newer/returning members and investigators know about it - there is nothing worse than showing up for church and finding an empty parking lot!
While long-time members may know where to go (and when), this is probably a new concept for most of our newer members. Here are some ideas to help you make sure that everyone you're working with has the opportunity to attend Stake Conference and know what to expect when they get there.
- Announce (and explain) Stake Conference in Gospel Essentials Sunday School class for at least 2 weeks prior to the Conference weekend. Even if you explain it once, not everyone may be paying attention and there may be some people missing from class the first time. Be sure to emphasize that there will not be any regular Church meetings on Conference Sunday - Stake Conference meetings replace regular Church meetings on this Sunday.
- Provide a handout* (sample shown below) that has a basic explanation of Stake Conference and the dates/times they should attend. Hand these out in Sunday School and before/after Sacrament meeting during the 2 weeks before Conference, so you can catch as many people as possible. I usually make extras of these handouts and give them to our full-time missionaries so they have something to give to investigators who they want to invite.
- Reminder phone calls (or emails) - as a last minute reminder, it doesn't hurt to give a quick call or email on Friday to remind investigators/new members that its Stake Conference weekend.
You don't have to use all of these methods, of course, but I feel like the more reminders, the better. This may seem like overkill, but I'd rather repeat myself 4 times than have someone tell me later that they showed up for Church and nobody was there and/or they missed Stake Conference because they didn't know about it.
*My handouts usually look something like this:
Stake Conference of the Church of Jesus Christ of Latter-day Saints, _________ Stake
March 12th - 13th
Stake Conference is held twice a year. This is a local conference of all of the members in our area (Stake). Speakers will include Stake leadership and a visiting General Authority. All Stake Conference meetings are held at the Stake Center (__address________________)
Stake Conference meetings take the place of all regular Sunday meetings during this weekend. Sunday dress clothes are appropriate for all Stake Conference meetings.
Saturday the 12th- evening session (adults only) 7:00pm-8:30pm
Sunday the 13th- general morning session (everyone) 10:00am-12:00pm